Privacy Policy
Last updated: October 10, 2026
Our Commitment to Your Privacy
The Canada Hypnosis Guild (CHG) values your trust and is committed to respecting and protecting your personal information.
This Privacy Policy explains how we collect, use, store and share information when you visit our website, apply for membership, participate in Guild activities or use our services.
We strive to handle personal information responsibly, transparently and in accordance with applicable Canadian privacy legislation.
1. Information We Collect
Depending on how you interact with the Canada Hypnosis Guild, we may collect:
Your name, email address, telephone number and business contact information.
Membership application details and membership status.
Professional qualifications, certifications, training, specialties and experience.
Information you provide for practitioner or trainer directory listings.
Billing, transaction and payment-related information.
Information submitted through contact forms, event registrations, surveys or other communications.
Technical information such as browser type, device information, IP address and website activity.
We collect information that is reasonably necessary to provide our services, administer memberships and support our professional community.
2. How We Use Your Information
We may use personal information to:
Process membership applications, renewals and payments.
Maintain membership accounts and professional directory listings.
Communicate important membership information and organizational updates.
Provide access to member benefits, resources, events and educational opportunities.
Respond to questions, requests and inquiries.
Send newsletters, announcements and promotional communications where permitted by law.
Improve our website, services and member experience.
Maintain the security and integrity of our systems.
Meet applicable legal and administrative obligations.
We do not sell or rent personal information to third parties for their independent marketing purposes.
3. Public Member Directories
The Canada Hypnosis Guild provides professional directories to help members of the public connect with hypnosis practitioners and trainers.
Members who choose to participate in these directories understand that information submitted for public display may be accessible to website visitors and search engines.
Public directory information may include professional names, business locations, contact details, websites, qualifications, specialties, training information and other details selected for publication.
Members are responsible for ensuring that the information they provide is accurate and current.
Members may request changes to their public listings or request removal of their listings by contacting the Guild or using available membership account features.
Information provided for membership administration, such as private billing information, is not intended for publication in the directories.
4. Membership and Payment Processing
The Canada Hypnosis Guild uses third-party service providers to support membership administration, website operations and payment processing.
These may include MembershipWorks, Squarespace, Stripe and other providers used to deliver Guild services.
Payments may be processed through secure third-party payment systems. Payment information is handled in accordance with the applicable provider's security and privacy practices.
The Guild may retain transaction records and related information as required for accounting, membership administration and legal compliance.
5. Third-Party Services
We may use trusted third-party platforms to support our website, membership management, communications, events and educational offerings.
These services may include website hosting, membership management, payment processing, email communications, event registration and online learning platforms.
As our services evolve, we may introduce additional providers, including platforms such as Zenler.
Information shared with service providers is limited to what is reasonably necessary for the services they perform on our behalf or as otherwise disclosed to you.
Some providers may process or store information outside Canada, where different privacy laws may apply.
6. Email Communications
We may contact members regarding their membership, renewals, account information, benefits and Guild activities.
We may also send newsletters, event announcements, educational opportunities and other promotional communications where we have the consent or other lawful authority to do so.
Promotional electronic communications will include an appropriate unsubscribe option, as required by applicable law.
Unsubscribing from promotional communications does not necessarily prevent essential membership or transactional messages.
7. Cookies and Website Analytics
Our website may use cookies and similar technologies to support website functionality, remember preferences, understand website traffic and improve the visitor experience.
Certain cookies may be provided by third-party platforms used to operate our website.
Where required, visitors will be offered appropriate choices regarding non-essential cookies and tracking technologies.
Visitors may also manage cookies through their browser settings, although disabling certain cookies may affect website functionality.
8. How We Protect Your Information
We take reasonable administrative, technical and organizational measures to protect personal information against unauthorized access, disclosure, alteration, loss or misuse.
We also rely on established third-party service providers to support secure website hosting, membership administration and payment processing.
Although we take privacy and security seriously, no internet-based system can guarantee absolute security.
9. How Long We Keep Information
We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected or to meet applicable legal, accounting and administrative obligations.
When information is no longer required, we take reasonable steps to securely delete, anonymize or otherwise dispose of it, as appropriate.
10. Your Privacy Choices and Rights
Individuals may contact the Canada Hypnosis Guild to:
Request access to personal information held about them.
Request corrections to inaccurate or outdated information.
Update or remove public directory information.
Withdraw consent for certain uses of personal information, subject to applicable legal or contractual requirements.
Ask questions or raise concerns about our privacy practices.
We will respond to privacy-related requests in accordance with applicable law.
11. External Websites
Our website may contain links to member websites, educational resources, event providers and other third-party websites.
The Canada Hypnosis Guild is not responsible for the privacy practices or content of independently operated websites.
We encourage visitors to review the privacy policies of websites they choose to visit.
12. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our services, technology, legal obligations or privacy practices.
The most current version will be available on our website, with the date of the latest update indicated above.
Where required by law, we will provide additional notice or obtain consent for material changes to how personal information is handled.
13. Contact Us
If you have questions about this Privacy Policy or would like to make a privacy-related request, please contact:
Canada Hypnosis Guild
Email: hello@canadahypnosisguild.com
Location: Ontario, Canada
Website: https://www.canadahypnosisguild.com/
